First, the part you know: Space usage data is the key to making smart workplace decisions that will revolutionize the way your employees work and thrive. (See? We knew you knew that already).
And now that part you feel: drowning in a sea of data is overwhelming. Data without a story, is wasted. You need practical insights, not just raw numbers, and a way to bring it all together in one place.
In this blog, we’ll break down the four essential sources of space usage data that you should focus on. And, more importantly, we’ll show you how to integrate them into one powerful source of insight.
First up, booking system stats. This is your gateway to understanding how your office space is being used. By analyzing reservations made through booking tools or workspace management software, you can uncover valuable insights into employee preferences, team interactions, and meeting room usage. It’s like having a backstage pass to the inner workings of your workspace.
But booking data only tells part of the story. That’s where occupancy sensors come in. These little wonders give you a real-time view of how people move and flow within your space. They reveal the less obvious patterns and behaviors that impact space utilization. For instance, imagine that a large meeting room is scheduled for 10 people, but only 3 attend in person. Sensor data, when coupled with booking stats, can flag this inefficiency.
Next, let’s talk about access control data. Those badge swipe cards that your employees use to enter and exit the office? They hold a wealth of information. By tracking entry and exit times, you can gain insights into employee behaviors, workspace usage patterns, and even team dynamics.
But data isn’t just about numbers and sensors. It’s about understanding the human element. That’s where surveys come in. By asking your employees for their feedback, you can tap into their unique perspectives, preferences, and challenges. This invaluable data helps you create a workspace that fosters productivity and engagement.
Now, here’s the exciting part: integrating all these data sources into one true source of information. Data without a story is, arguably, useless. Especially when it comes to workspace management. Integrating it in one place, and using tools to test different scenarios is where the real magic happens.
It’s like bringing all the pieces of a puzzle together to reveal the big picture. With the right tools, like business information systems or customized data integration dashboards, like those from Capella, you can unlock the power of cohesive data to reduce wasted space, drive sustainability goals, optimize facility management, and enhance the employee experience (to name a few).
Imagine an office where space is optimized for productivity, where energy is conserved, and where employees feel empowered and inspired. That’s the future you can create with integrated space usage data. So, don’t let your data go to waste. Harness its power, a drive real impact with your workspace strategy.