Whether you’re helping employees find a desk, book a parking spot, or reserve a collaborative space – or trying to understand how your meeting rooms are actually being used – our workplace booking tools simplify daily logistics while building a strong foundation for long-term workplace strategy. Built for seamless collaboration, our workplace booking tools work on their own or as part of our larger analytics engine – capturing valuable data to help you optimize space, elevate the employee experience, and plan with confidence.
A flexible, data-driven desk booking system that works for both admins and employees.
Admin Features
User Features
Make collaboration smooth with smart room scheduling tools.
Flexible, intelligent parking management designed for modern workplaces
Bring every resource into one unified platform
Why It Matters Day to Day
Reduce Admin Overhead
Automate the day-to-day with rules, approvals, and permissions that take the manual work out of resource management.
Enable Seamless Collaboration
Give employees the tools to collaborate easily and make office days friction-free.
Drive Smarter Space Decisions
Every booking feeds your data engine, giving you visibility into what’s used, what’s wasted, and where you can plan better.
Enhance the Office Experience
A seamless, intuitive interface makes employees more likely to come in – and more productive when they do.
Future-Proof Your Workplace
With flexible tools that scale and adapt, you’re ready for whatever your workplace looks like next quarter, or next year.
Designed for workplace and facilities teams to power better planning, smarter decisions, and efficient operations.
All of this comes built-in, whether you’re using the booking tools on their own or as part of our broader analytics platform.
Real-time dashboards for desk, room, and resource utilization
AI-generated recommendations for resource allocation and space planning
Drill-down reporting by location, neighborhood, team, or individual
Predictive insights based on booking behavior and occupancy trends
Heatmaps and trend analysis to identify usage patterns and peak demand
Custom views for different stakeholder needs and reporting cycles
Scenario modeling for headcount, move planning, and space optimization
How Capella Delivers in the Real World
The team at Capella are great to work with, the system is easy to use and the support they provided at every stage was fantastic. The visuals of our office when booking desks is a standout feature and has helped with employee engagement and buy in of the platform.
People Office Coordinator Clúid Housing
Given our growing team and limited office size we decided we needed an office booking system in place. We decided to go with Capella as from the very first meeting Capella proved their system was very functional and professional. The customer service was excellent from start to finish. The system is very easy to use.
Hr Manager Greenergy
I have no hesitation in recommending the team at Capella and their hybrid working products. They have provided us with excellent guidance and customer service from the outset. We will continue to use their remote working and hot desking solutions as an essential part of our hybrid working toolkit.
Managing Director Mallon
The Capella team were excellent, they helped us identify requirements, plan and implement processes and monitor adherence to the measures to prevent the spread of Covid-19.
Operations Manager EMEA, Daon
We found Capella very easy to deal with, they were responsive and helpful at every stage of the process. Their online platform is very professional, well designed and easy to use. They managed the whole process for us so there was no admin burden on the company.
Administration Manager, Zarion
Excellent Company to deal with, very trustworthy and professional. We would highly recommend them for any assistance you need for your organzation.
Human Resources Lead, Zagg International
Yes. Our booking platform can be purchased as a stand-alone product. You will still have robust data and reporting based on your bookings even if you don't avail of our integrated analytics dashboard.
Absolutely. Desk, room, and resource bookings sync seamlessly with Microsoft and Google tools.
You can define booking rules based on user roles, departments, specific locations, time of day, days of the week, or even by resource type. This gives you precise control over how and when resources are used, helping to manage demand, reduce conflicts, and align access with your workplace policies.
Our platform supports collaboration by showing employees when teammates are scheduled to be in, where they’re sitting, and which spaces are available. They can easily tag favorite spaces, or colleagues they work with frequently, to quickly plan their day. Employees can also view heatmaps and department schedules to make more strategic choices about when and where to work, helping teams align naturally and reduce unnecessary trips to the office.
You can generate real-time dashboards, heatmaps, and detailed usage trends that reveal how your space is being used across time, teams, and locations. Customize reports by floor, department, or timeframe, and export them to share with leadership or inform planning decisions. We also provide exportable management reporting to give you graphics and data in a customizable report, instantly.
Our AI analyzes booking activity, occupancy trends, and space utilization to identify usage patterns, highlight inefficiencies, and support workplace optimization. It provides data-driven recommendations for layout adjustments, resource distribution, and long-term planning based on predictive modeling.
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Finally, all your occupancy data in one place
At Capella, our mission is to partner with forward thinking companies to ensure that your employees thrive, whether they are working from your office, or their home office.
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